HR Administration Manager
Sanergy is an award-winning social venture based in Nairobi, Kenya. We undertake three exciting lines of work:
We provide safe, sustainable sanitation services to residents living in urban informal settlements of Nairobi and Kisumu using end-to-end non-sewered sanitation solutions. Watch here!
We implement a circular economy model to sustainably manage sanitation and organic waste generated in cities. Using technologies developed in-house, we upcycle the waste into insect-based protein for animal feed, organic fertilizer, and biomass fuel. We operate the largest organics recycling plant in East Africa. Watch here!
We partner with cities to develop and deliver safe sanitation and waste management for urban residents. Using a systematic methodology, we match cities’ sanitation and waste management needs with technology and service delivery models, and then offer clear guidance on the steps that governments, funders, service providers and technology developers can take to develop and implement integrated service delivery systems.
Operational since 2011, Sanergy serves over 140,000 urban residents with safe sanitation services every day. Sanergy collects and treats over 12,000T of waste per year, and successfully sells its agricultural end-products to farmers in over 20 counties in Kenya, who see improved yields and increased incomes. At the same time, we have built a team of over 400 employees from diverse backgrounds who solve diverse problems, but all embody the drive, creativity, teamwork, and passion that make us achieve our goals. For our work, we have been recognized by the Gates Foundation as one of the 2030 Sustainable Development Goals accelerator; by Fast Company as one of the 10 most innovative companies in the world doing social good and one of the 10 best companies in Africa,by Earthshot Prize as a Finalist a and the Food Planet Prize for our innovative circular economy approach.
We are looking for an exceptional individual to join our team as a HR Administration Manager (Talent Operations Manager). The role holder will handle the following responsibilities:
Provide leadership to the talent operations team
Overall HR Administration
Overall Office Management
Support, lead and coach the team in problem-solving, implement immediate actions, develop corrective actions and implement preventive actions assigned.
Motivate and coach your team and ensure they are accountable for work quality, timeliness
Identify, create and implement development plans for the Talent Operations team
Lead team resourcing (staff planning, leave planning, succession planning)
Standardize and regularly update all key processes of Talent Operations, measure performance (quality, timeliness, customer feedback) of all major processes and undertake improvement initiatives
Work with colleagues to identify the pain points in the administrative processes (contracts). and generate teammate-centered improvements that remove bottlenecks
Payroll; Primary point of contact on all matters payroll, this includes reviewing final payments for accuracy and compliance with labour laws. Coordinate with Accounts Manager and Director in preparation of monthly payroll.
Statutory payments and compliance; Ensure the organization has up-to-date compliance NSSF, NHIF, and NITA compliance certificates filed by Talent Operations specialist and assist in resolving any challenges encountered during the process.
Benefits: Manage employee benefit plans/programs e.g. Pension schemes, Staff Medical schemes, Group Life schemes, Group Personal Accidents schemes, etc. Manage all insurance schemes’ benefits contracts and assure high-quality coverage for all staff. Ensure that all benefits have been renewed on time, employees are sensitized to the benefits provided by the company and drafting benefits guidelines in collaboration with the communication team.
Casuals management; Ensure casuals have been paid in a timely manner, issues raised are resolved in a timely manner and the company is compliant with all applicable laws and regulations governing casuals engagement.
Employee data and documentation; Ensure all employees have contracts, all correspondence letters are shared in a timely manner, casuals and fellows transitions are done as requested, ensure HRIS and physical employee files are up to date, and requested reports are submitted in a timely manner.
Ensure Onboarding is well integrated with functional onboarding and ensure sessions for all new employees have been planned and conducted as well as management of staff exits
Office Management for all offices
Developing, reviewing, and improving administrative procedures and systems and devising ways to streamline processes
Facilities Management; In charge of office management including budgets, supplies, and remote/hybrid working needs.
Oversee facilities services and maintenance activities
Organize and supervise other office activities (recycling, renovations, event planning, etc.)
Ensure the company phone is used appropriately and the message conveyed to teammates
Management of incoming mails and postal company box to ensure payment has been done
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Prepare the department budget and develop a tool for cost control.
Monitor costs and expenses to assist in budget preparation
Manage office petty cash
Reviewing equipment purchase plans with the IT, Talent, and the finance/procurement team to ensure teammates have the tools needed to perform their work.
Managing IT internet service providers' payments.
Supervise all travel and hotel arrangements for staff and visitors as requested.
Emergency Task Force; attend meetings and implement policies
Attend team leadership meetings as a way to receive team objectives and work with the General manager to break down team objectives into manageable tasks.
Ensure operations adhere to policies and regulations
Bachelor’s degree in human resources management, business administration, or a related field.
Minimum of 5-7 years experience in human resources.
Ability to work with managers to assess complex issues pragmatically.
Ability to define problems, establish facts, analyze situations and make decisions.Good understanding of labor laws
Excellent organizational skills and ability to prioritize
Interpersonal with good communication skills
Strong understanding of confidentiality as it relates to Human Resources
Must be approachable and helpful.
Strong critical thinking skills.
Good ethical judgment.
Proficiency using Microsoft Office Suite
A team player with leadership skills
Sanergy/FreshLife is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. All qualified persons are encouraged to apply.